• Executive Administrative Assistant

    Job Locations US-AZ-Tucson
    Posted Date 2 weeks ago(10/5/2018 12:04 PM)
    Job ID
    # of Openings
    Location Name
    Tucson Fellowship Square
    Job Type
    Full Time
  • Overview

    Fellowship Square Tucson, a non-for-profit Christian Care Community, is seeking a well-organized, energetic Executive Administrative Assistant to be part of our Christian Care Family. We are looking for a responsible individual to perform a variety of administrative and clerical tasks while providing support to our managers and employees, assisting in daily office needs as well as being dedicated to enriching the lives of our residents.


    If you are looking for a rewarding career with competitive pay, full benefits, and a company that cares about its hard-working employees, then apply with us! We pride ourselves on not only providing an excellent living experience for our residents, but also a welcoming, family-like atmosphere for our staff. 

    Job Description: 

    The primary purpose of this position is to perform Executive Administrative Assistant duties in an efficient manner in accordance with established procedures, and as directed by the Executive Director.


    • Assist Executive Director with general duties including but not limited to copying, typing, and filing.
    • Act as a point of contact between the Executive Director, staff and internal/external clients
    • Assist guests with questions, concerns or issues as necessary
    • Receive calls, take messages
    • Maintain Executive Director’s calendar, schedule appointments/meetings, and provide reminders
    • Prepare purchase orders, reports, memos, letters, and other documents, using word processing, spreadsheet, database, or presentation software
    • Prepare responses to correspondence containing routine inquiries
    • Open, sort, and distribute incoming correspondence, including faxes and email.
    • Greet visitors and determine whether they should be given access to specific individuals
    • Maintain and monitor assigned departmental budgets
    • Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings
    • Develop and maintain an efficient documentation and filing system
    • Able to work independently with little-to-no supervision
    • Ability to make independent decisions when circumstances warrant such actions
    • Present a professional demeanor and attitude at all times
    • Must possess extensive computer/software and internet research skills
    • Maintain CONFIDENTIALITY of all pertinent information.
    • Promote Christian Care entities to the public in a positive manner
    • Perform additional related duties as necessary or as instructed by the Executive Director


    An Associate’s Degree is preferred or exceptional proven experience.  Must have at least three (3) years’ experience in an administrative and secretarial field. Computer experience a must.


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